Manage your e-mail so that
it does not rule your workday
you sit at a computer for most of the day, it's tempting to
constantly check your e-mail to see
what's new. But that's a
time management disaster if you're trying to make progress in
Resist the temptation. Here are some tips to help you get that
time-eating monster under control.
Turn off e-mail notification. It's just like a ringing phone
that demands to be answered. Even in the instant world that
exists today, e-mail can wait.
Establish a schedule for checking and responding to e-mails.
Put it in your daily calendar and treat the time like an
important meeting. Make sure you allocate a start and stop
time. Reading and responding to e-mail can become an all-day
Train your clients and customers on your response method and
timing. Predictability will take your business relationships
a long way, and you'll be a lot better off.
Set up files, folders and e-mail rules in your e-mail
software to help you manage the type of messages you
receive. Consider using your software's flag option to
recognize e-mails that are critical.
Use your least productive time of day to read those
"important-but-not-urgent" e-mails such as newsletters and
general information items.
And don't forget to reassess the mail you receive on a regular
O'Berry is a small-business consultant in Tampa, Fla. Contact
her at www.whatspossible.com
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